Company Coordinator Post

To realise our vision Movema is seeking an experienced and enthusiastic Company Coordinator to support the administrative processes and to manage the Company’s office, team and bookings. Negotiating deals and contracts, developing and assisting with strategic policy for the furtherance of the company.

The Part-Time (28 hours per week) Company Coordinator will need to be highly organised, with knowledge and experience of efficient office systems and ability to work individually and as part of a team.

Please download the application form below.

The closing date for receipt of applications is 5pm Friday 6th March 2015

Interviews will be held on Thursday 19th March 2015

Post commencing Monday 23rd March 2015



Main Roles and Responsibilities

Area Main Responsibilities
  • Manage phone and email enquiries.
  • Being the first point of contact for enquiries in the office and at certain events.
  • Coordinating staff meetings and training together with co-directors
Bookings/ sales 
  • Book and manage the Company’s services: performance, educational workshops and resources
  • Liaise with clients and artists, produce quotes and contracts and update the booking systems.
  • Work alongside Finance officer to ensure prompt payment and feedback.
  • Manage petty cash, expenses, banking and financial data entry.
  • Update databases of client information for e-Marketing and Audience Development uses.
  • Updating promotion around Movema’s studio base.
  • Liaise with new and existing clients to promote Movema’s services.
  • Write and distribute Press Releases.
  • Organise effective distribution of print.
  • Update our Social Media profiles
Office Duties 
  • Filing and arranging paper and electronic documents.
  • Creating, updating and utilising systems for excellent organisation.
  • Ordering supplies.
  • Hygiene maintenance.
Volunteer Coordination
  • Work alongside Movema Directors to coordinate our pool of volunteers


General Management
  • Reporting to line managers and senior management.
  • Communications, liaising with partners and staff.
Human Resources
  • Recruitment and induction of delivering dance artists.
  • Recruitment and induction of volunteers.
  • Organising training in child protection.
  • Staff review and appraisal.
  • Overseeing the delivery of the project.
  • Coordinating and managing events as part of the project.
  • Promotion of the project through partners, marketing materials, online and press.
  • Scheduling evaluation in line with company’s balance score card framework, in partnership with specialists such as IMPACT.
  • Overseeing and managing the collection of relevant data.
  • Evaluating data.
  • Disseminating results.


Person Specification

 Skills and Experience


  1. Excellent administrative skills with at least 3 years experience within the field of administration.
  2. Experience managing projects within the arts sector.
  3. Experience of managing a team.
  4. Excellent coordination skills with at least 2 years experience within the field of project management.
  5. Strong time management and organisational skills
  6. Outstanding communication skills, working with a wide range of different people
  7. Experience with dealing with people on phone and via email
  8. Excellent written and verbal communication skills
  9. A commitment to Equal Opportunities and diversity in the workplace
  10. Experience working with Microsoft Word, Excel and Outlook
  11. Must be willing to work on Mac computer and develop skills quickly to fulfil role.


  1. Experience in managing bookings
  2. Sales experience
  3. Recent Health and Safety and Safeguarding Training




  1. Accuracy and attention to detail
  2. Strong efficiency and organisation
  3. An ability to work independently and prioritise workload in a changing environment
  4. A positive and flexible approach
  5. A desire to support colleagues
  6. An ability to work empathetically with individuals
  7. Excellent at relationship building
  8. An ability to remain calm whilst working under pressure
  9. Someone who thrives in a team environment, but can also work independently.
  10. Excellent at relationship building.


  1. A demonstrable enthusiasm for the arts, particularly world dance.


Terms and Conditions

Salary: £18,600 pro rata.

Based on a notional 28 hours per week.

Hours: Between 9am – 6pm,

Flexible working.

Weekly hours to be arranged. Occasional evening work may be required.

Start date: 23rd March 2015

Holidays: Based on 28 days pro rata

 Notice period: 1 month

Contract Period: 6 month basis with review to extend after probationary period.


Classes: Movema staff can attend any of Movema dance and yoga classes for free.



Application and Selection Process

To apply please read the Company Overview and Job Description carefully and send;

  1. Completed Application Form
  2. Completed Monitoring and Equal Opportunities form.


Applicants who send their application form by email are also required to meet the closing deadline.

Post: Movema c/o Purple Revolver, 1st floor, 37-45 Windsor Street, Toxteth, L8 1XE.

Applicants using the postal system to submit their applications should note that first class mail does not guarantee next day delivery. It is the responsibility of the applicant to ensure that sufficient postage has been paid.

Please note that applications by fax cannot be accepted.

If you have any queries or questions please contact: 07548 365869

Movema is an equal opportunities employer and considers applications strictly on the basis of merit.

Selection for this post will be based on submission of Application and Equal Opportunities form and an interview.


The closing date for receipt of applications is 5pm Friday 6th March 2015

Interviews will be held on Thursday 19th March 2015

Post commencing Monday 23rd March 2015

Movema Company Coordinator Recruitment 2015

Coordinator Application Form 2015

Movema Equal Opps Monitoring form 2015